Become familiar with learning data and obtain a practical tool to use when planning how you will leverage learning data in your organization. This description of a skills matrix can help you understand how valuable it can be for a company, in terms of knowing what skills and competencies employees have and how that might affect company sustainability. After reading this article you will have ideas on how to use the skill matrix to identify available skills and find potential skill gaps.
This might help you improve your employee learning and development and allow you to create better teams. It is used to manage, plan, and monitor existing and desired skills for a role, team, department, project, or an entire company. Sometimes a skills matrix is also called a competency matrix. As we mentioned before the simplest skill matrix is a table with employees names and their skills or competencies with their evaluation.
Even a simple matrix can allow you to discover any missing skills that are needed or determine who needs some training. Skills matrices are essential tools for any company that is driven by data, particularly for the HR department and project management team leaders.
When used correctly, they work really well in practice and improve efficiencies within teams, as well as increasing your bottom line. A skill matrix is important because when it is set up well it can help you organize your teams easily, identifying any skill sets that you need based on the project requirements. With a good skill matrix, your project is completed efficiently and by the most qualified and skilled team members.
It is also helpful to the HR department, in that if they need to hire extra staff, they will know what skills to advertise for. At the same time, it can be used to schedule vacation periods for employees, making sure to have enough people with needed skills on site.
A competency matrix includes knowledge, skills, and attitudes, so it should even encompass a skill matrix within. A competency matrix is mainly created and used by management to understand available knowledge in the company, identify gaps, and plan accordingly. It will help managers to form better and more productive teams and fill positions with the employees who are the best fit for that role. Skills matrices help to determine what skill set you are missing, whether within a team, department, or the company as a whole.
If your staff lacks certain knowledge or competencies that are necessary for the business and your competitors possess them, then your company is at a huge disadvantage.
Also, when you know what skill set you need to start a new project, campaign, or business, it is easier to plan for it, meet deadlines, and achieve successful results. For team members, a competency matrix can give insight into the strengths of the team as a whole and also show the areas where they are lacking skills and expertise.
A skills matrix can help you identify employees with knowledge or skill gaps, and provide the needed training, as you rotate employees between crucial projects or teams. By using the skills matrix, they can identify training opportunities.
It also helps employees to understand what their gaps are, so they can take action to gain the skill set they need to excel in their position. Knowing what skills you need for the next level or promotion helps to create a learning path. If someone leaves your organization, it is easier to understand what skill set you lost and who you need to hire when you are using a skills matrix. It speeds up the hiring process and helps the HR department to hire staff with needed skills, making it more efficient, and providing a better end result.
With a competency matrix, it is easy to find the employees who have the highest value skill set in your organization, as well as to track the development of key people. These are valuable employees, and it is good to know exactly who they are and are they satisfied. Finally, look at the bottom of the table to see what are the training needs to improve the skill levels. This template is a Microsoft Excel document that you can use and modify to best suits your needs. It can easily be modified to include additional sections if needed.
For example, you may want to add more rows to include more team members, or add more columns to include more skills. You can also use whatever scoring method that suits your need.
If you face difficulties customizing this template or you lack time to do so, we will be happy to perform the customization for you. Let us know what you need and we will do our best to serve you.
Please help us to make this template better by providing us with your comments or suggestions. In the Threshold , you should enter a score for example 7.
Any individual score above the threshold indicates a need for training for that specific individual, and this will be highlighted in yellow. This means that the company has to provide a training for those highlighted in yellow. The template comes with guidelines on how to set it up properly, and even an example to inspire you. Below you can find free online alternatives to our own Excel templates. Free Gemba Academy skills matrix template — suitable for large teams with many skills.
Download this template as an Excel spreadsheet. Free Ability6 skills matrix template — clearly laid out and well organized. Download this template. Download this free template as an Excel spreadsheet or a PowerPoint file. Download this free template as an Excel file.
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